Privacy & Cookie Policy

Cookies policy

 

This cookie policy explains how we use your online data to create a better experience for you. A cookie is a small file consisting of letters and numbers that is downloaded onto your computer or device when visiting a website. Cookies are used by many websites and can do a number of things eg remembering your preferences, remembering what you have put in your shopping basket, and counting the number of people looking at a website at any given time. These files are not programmes and cannot be used to cause damage. By accessing this website, you agree that we can place cookies on your device. You can disable cookies completely by changing your browser settings (see “Managing Cookies” below) however some areas of the site will not be accessible or may not function properly.

Cookies

Most websites use cookies but not all use them for the same purpose. The International Chamber of Commerce (ICC) categorises cookies into groups. Below is a guide to the different types of cookies and how we use them.

Strictly necessary cookies

These are essential for you to move around the website and use its features. Without these cookies, services you have asked for cannot be provided, including gaining access to secure areas of the website. ‘Strictly necessary’ cookies will not be used to gather information about you that could be used for marketing, or remember where you’ve been on the internet. For example, remembering the information you have entered on forms so that you do not have to re-enter these details if you go back to a previous page.
 

Performance cookies

Performance cookies collect information about how visitors use a website. These cookies do not collect information that can identify a user of the site. All information these cookies collect is aggregated and therefore anonymous. The information collected is only used to improve the performance of the site. We use performance cookies for:

  • Providing statistics about how people use our site, eg the number of visitors to a page
  • Identifying any errors that occur so that we can improve our website
  • Testing different designs of our website


Functionality cookies

Functionality cookies allow the website to remember the choices you make (such as your username, language, or the region you are in) and provide enhanced, more personalised features. For example a news website may use functionality cookies to store your location and provide you with the most up to date local news. Functionality cookies are used for remembering the font size you set on some of our application forms. The information these cookies collect may be anonymised. These cookies cannot track your browsing activity on other websites.

Cookie types

We use four types of cookies on our website. These cookies are:

1. Session cookies

Session cookies are only active during the time you are using the website. As soon as you leave the site, they are deleted from your device or browser cache memory. Typically, we use these cookies for completing forms. When you enter details on a form, a cookie will be used to store that information. If you then go back to a previous page, the cookie will remember the data you have entered so that you don’t have to enter this again.

2. Persistent cookies

These are cookies that will remain on your device after you have left the site or closed your web browser. They are typically used to remember settings.

3. Third party cookies

We have carefully selected other companies to work with in order to give the best service to our users. Like most websites, we use third party companies to provide analytics software. We use these as they are able to provide specialist software that allows for a deeper insight. These companies deploy cookies to provide us with information about how people use our site. This information is completely anonymous and is only used to make improvements to our website. Some third party tools will have a policy to use first-party cookies on client sites for one or more of the following purposes: to help identify visitors; assess usage patterns and perform traffic analysis; identify preferences; diagnose problems with our servers; analyse trends; and otherwise administer their products and services.

4. First party cookies

First party cookies are only set or retrieved by the website while you are visiting it, so they cannot normally be used to track activity or pass data from one site to another. The owner of that website can collect data through their cookies and use it to change how the website appears to the user, or the information that is displayed. The site owner can also use the collected data outside of their website and may sell it on to other organisations. If this happens it must be set out within the privacy policy.

Managing cookies

Most web browsers allow control of selected cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org  and select the “Manage Cookies” tab. To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

How we use cookies on our website

Like many websites we use cookies to store and then retrieve small bits of information on your computer when you visit. This information is used to make the site work as you expect it to. It is not personally identifiable to you, but it can be used to give you a more personalised web experience. Some of the information we store is provided by other companies whose software we use on our site. The information we collect can also impact your experience of other websites you may visit after leaving ours, as a result of third party cookie sharing. If you continue to use this site without taking action to prevent the storage of this information, you are effectively agreeing to this use. If you want to know exactly what cookies are used on this, or any website, please visit Cookiepedia.

Guide to disabling 'cookies' using Web Browsers

Safari

1. Go to the Safari menu.
2. Click on the Preferences.
3. Click the ‘Security’ tab.
4. Under ‘Accept Cookies’, set it to accept, reject, or selectively accept cookies.

Firefox 3.0+
1. Click on 'Tools' in the menu bar
2. Click on 'Options...'
3. Click on 'Privacy’ Tab in the top section
4. From the drop down box select ‘Use custom setting for history’
5. Un -tick the box that says 'Accept Cookies From sites'
6. Click OK and Close the screen.

Internet Explorer 7.0+
1. Click on 'Tools' in the menu bar
2. Click on 'Options'
3. Click on 'Privacy' Tab on top section
4. Click on the 'Advanced" button
5. Select ‘Prompt’ for both ‘First party cookies’ and ‘Third Party Cookies’
6. Click OK and Close the screen.

Google Chrome 8.0+
1. Click to 'Tools Menu'
2. Click on 'Options'
3. Click on 'Under the Bonnet'
4. Click on 'Cookie Setting' button and tick ‘Block all third-party cookies without exception’
5. Close the screen.

 

Privacy Policy

Our privacy policy contains information on how we keep your data safe, and how we use your personal information.

How we use your personal information

Please read this privacy notice to understand how we use and protect the information you provide to us.
Your information will be held by The Co‑operative Bank p.l.c., also trading as smile, Britannia and Platform (and known as “the Bank”).

Data protection law and how it protects you

Data protection law requires us to manage all personal information in accordance with the data protection principles. In particular, we are required to process your personal information fairly and lawfully. This means you are entitled to know how we intend to use any information you provide. All our employees are responsible for maintaining data confidentiality. We provide training and education to all employees to remind them about their obligations. In addition, our policies and procedures are regularly audited and reviewed.

1. Where we obtain the information

Your personal information will be held securely by the Bank so we can (either now or in the future) manage your relationship with us. This will include information you provided when you apply to us, and any additional information provided by you or others in various ways, including:

1.1. Your name, address, email address, telephone number and other contact information;
1.2. Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education, memberships or other information you provide to us in support of an application and/or the application and recruitment process;
1.3. Information from interviews and phone-screenings and assessment processes you may have;
1.4. Details of the type of employment you are or may be looking for, current and/or desired salary, and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences;
1.5. Details of how you heard about the position you are applying for;
1.6. Any sensitive (known as “Special Categories”) and/or demographic information obtained during the application or recruitment process such as gender, information about your nationality, medical or health information and/or your racial or ethnic origin;
1.7. Reference information and/or information received from background checks (where applicable), including information provided by third parties, internal references; and/or
1.8. Information relating to any previous applications you may have made to the Bank and/or any previous employment history with the bank
1.9. We will not retain your personal information for longer than is necessary for the maintenance of your employment, or for legal or regulatory requirements. The Bank retains personal data relating to employees, after the end of the employment term, for a maximum of 7 years to meet our legal requirements. If you have any questions relating to the retention periods applied to your data please contact the Data Protection Officer at the following email address: data.protection@Co‑operativebank.co.uk

2. The personal information we collect and process

The Bank will only collect and process the relevant type and amount of personal information required, allowing us to help you recruit and then manage your employment with us. The categories of personal information we collect (or create on your behalf) are:

Category Some examples of information in this category
Name data Surname
Forename
Residence data Residential address
Contact data Home telephone number
Mobile telephone number
Correspondence addresses


3. How we use your information

We will use the personal information we hold about you for the following administrative activities:

How we use your information Why we use your information
Managing your employment application process with the organisation Our legitimate interests
Your consent

By processing this information it enables us to manage your application in the efficient way you expect. Your information will also be used for other purposes for which you give your specific permission, or, in very limited circumstances, when required by law.

4. When we will share your information

We will treat your personal information as private and confidential but will disclose it outside the Bank if:

4.1. Allowed by this agreement;
4.2. You consent;
4.3. Needed by sub-contractors/third to help us manage your records/employment; These organisations include:

- Northgatearinso UK Ltd (NGA): who provide new starter support and admin to get a new employee on board
- PeopleFluent: a system that Hiring Managers use directly to instigate recruitment
- Cifas: the personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by contacting HR.

4.4. The law, regulatory bodies or the public interest permits or requires it;
4.5. Needed by organisations who provide us with a service, on the understanding they keep your information secure and confidential, unless you tell us not to;
We will always ensure your information remains safe and secure.

5. Individual Rights

  • Right to be informed – you have the right to be informed about what we do with the data we have about you.
  • Right to access – you have the right to access personal data and supplementary information that is held about you by the Bank.
  • Right to rectification – you are entitled to have your personal data rectified if it is inaccurate or incomplete.
  • Right to erasure – you have the right to request the removal or deletion of your personal data (also known as “right to be forgotten”), where there is no compelling reason for the Bank to continue processing this data. The Bank can refuse your request where there is a legal obligation to hold the information. This will be further explained to you upon making a request.
  • Right to restrict processing – you have the right to restrict the processing of your personal data in the following circumstances (i) where you contest the accuracy of the personal data. The Bank will restrict the processing until you have verified the accuracy of the personal data (ii) where you have objected to the processing, and until the Bank has considered the legitimate grounds to override the processing. (iii) when processing is unlawful. (iv) where the Bank no longer needs the personal data but you require the data to establish, exercise or defend a legal claim.
  • Right to data portability – this right allows you to move copy or transfer your personal data easily from one IT environment to another in a safe and secure way, without hindrance to usability.
  • Right to object – you have the right to object to processing for direct marketing (including profiling) purposes. The Bank can refuse this right where there is a legitimate interest for processing your personal data. This will be further explained to you upon making a request.
  • Rights related to automated decision making including profiling – you have the right to object to automated decision making without any human involvement, and to the profiling of your personal data.

To invoke any of these rights contact hrhelpdeskCo‑operativebank.gb@mailhr.info

6. Legitimate Interest Tests

As an essential part of our business, the Bank collects, holds and manages (“processes”) data relating to our employees. The data protection regulation recognises in certain circumstances, processing may be deemed “necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection”.

To validate a specific purpose for data processing is indeed legitimate; the Bank will conduct a legitimate interests test. This will serve to balance our rights to process the data against the data protection rights of the affected individuals.

In making the decision whether or not legitimate interests may apply in each circumstance, we will ensure the balance of rights always favours the individual customer, and the processing will not cause the individual unwarranted harm by means of discrimination, damage to reputation, financial loss, and loss of confidentiality or other significant economic or social disadvantage.

7. Recording phone calls

We will monitor or record phone calls with you in case we need to check we have carried out your instructions correctly, to resolve queries or issues, for regulatory purposes, to help improve our quality of service, and to help detect or prevent fraud or other crimes. Conversations will also be monitored for staff training purposes.

8. Obtaining a copy of your information

Under data protection law, you have the right to access the personal information we hold about you. Additionally, you have the right to restrict and object to certain data processing.
To request access to the information, and/or to inform us about a data restriction or objection, please contact the Data Protection Officer at the address below or via email at data.protection@Co‑operativebank.co.uk

The Data Protection Officer
The Co‑operative Bank plc
1 Balloon Street
Manchester
M60 4EP

9. Your right to rectify and erase data we hold about you

It is important the information we hold about you is accurate and up to date at all times, as holding incorrect information can have an impact on what the bank shares with third parties such as the taxation authorities. If you believe we are holding any information relating to you which is incorrect please contact us to let us know what is wrong, and we will work with you to put it right.

10. How we protect your information

We are committed to taking appropriate technical, physical and organisational measures to protect colleague personal information against unauthorised access, unlawful processing, accidental loss or damage, and unauthorised destruction. We also take appropriate measures to ensure the information disclosed to us is kept secure, accurate and up-to-date and kept only for so long as necessary for the purposes which it is used.

We limit access to our internal systems which hold personal information to a selected group of authorised users who are given access to such systems through the use of a unique identifier and password. Access to personal information is limited to and provided to individuals for the purpose of performing their work duties.

11. Changes to privacy notice

We will update this notice to reflect changes to our information practices. If we make any material changes we will notify you by means of a notice on our intranet site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

12. Contact details for the Bank Data Protection Officer

If you wish to contact the Data Protection Officer in relation to any questions or confidential queries about this privacy notice or the information we hold and process about you, please email data.protection@Co‑operativebank.co.uk or write to us at:

The Data Protection Officer
The Co‑operative Bank plc
PO Box 101
1 Balloon Street
Manchester
M60 4EP

13. Contact details for the Information Commissioner’s Office

If you wish to contact the Information Commissioner for advice or to complain about the way you believe your information is used, please find their address and website below.

The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
SK9 5AF

Website: www.ico.org.uk